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BPW/MI Monday Minute January 29th, 2007
July and the National Conference of BPW/USA is just around the
corner. That means the installation of Barb Henton as our esteemed
President of BPW/USA is also just around the corner. The
entertainment – “Three Men and a Tenor” – is booked for Saturday,
July 21 – at the Conference in Reno, NV - and there are other plans
in the works for the big night. We do want to make Barb proud. We
also want to have a good turnout of members to represent Michigan at
the Conference this year. Make plans now!!! July 18-21.
Hopefully, you’ve been involved locally in some fund-raising for the
event - small or large – to help defray the expenses. Kudos to the
Jackson BPW for passing the Rosie the Riveter box every meeting for
spare change. I haven’t heard the money count, but the box was
getting full, last I heard.
ON ANOTHER NOTE – As Parliamentarian, I would be remiss if I didn’t
give you some “hot tips” on running a meeting. I found these in
“google” and thought they were really appropriate. I only included
suggestions for introducing certain parts of the meeting agenda.
Welcoming and Introducing Participants
Please join me in welcoming (name of participant)
We're pleased to welcome (name of participant)
It's a pleasure to welcome (name of participant)
I'd like to introduce (name of participant)
NEVER introduce the head table – introduce the “members” or
“officers” or “guests” at the head table.
Giving Apologies for Someone Who is Absent
I'm afraid.., (name of participant) can't be with us today. She is
in...
I have received apologies for the absence of (name of participant),
who is in (place).
Introducing the Agenda
Have you all received a copy of the agenda?
There are three items on the agenda. First,
Shall we take the points in this order?
If you don't mind, I'd like to ... go in order (OR)
skip item 1 and move on to item 3
I suggest we take item 2 last.
Allocating Roles (secretary, participants)
(name of participant) has agreed to take the minutes.
(name of participant) has kindly agreed to give us a report on this
matter.
(name of participant), would you mind taking notes today?
Agreeing on the Ground Rules for the Meeting
We will hear a short report from each committee….
The meeting is due to finish at...
We'll have to keep each item to ten minutes. Otherwise we'll never
get through.
We may need to vote on item 5, if we can't get a unanimous decision.
Giving Control to the Next Participant
I'd like to hand over to Jill, who has the next item on the agenda.
Thanking Participants for Attending
I'd like to thank Marianne and Joanne for coming today..
Thank you all for attending.
Thanks for your participation.
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